General Info:
Disbursement of federal and state financial aid funds to your student account will occur once the Office of Student Financial Assistance has completed determination of your eligibility for funds and authorized the Office of Fiscal Affairs to apply payments to your student account. The Disbursement Office applies financial aid payments to your charges, such as tuition and fees, calculates the difference between what you owe the school and the amount of your financial aid, requests funds and prints and mails checks.
Disbursement is always the day after add/drop closes for the semester. If you have turned in all requested documentation by the published deadline dates and completed all promissory notes for student and parent loans your aid will be disbursed on the scheduled date. Please check the eligibility section for financial aid on MyState to determine if all paperwork has been received and satisfied. Money owed to WVSU/KVCTC will be deducted from financial aid funds and the difference checks will be mailed to your local address within 10 working days. To determine the date your check change was created, you may check your account under Account Summary on My State
Please allow ten working days from your disbursement date before calling the Disbursement Office about your funds. You may contact the Disbursement Office at (304)766-3275.
If you have questions regarding the application of payments, from other third parties, to your student account you may check your account under Account Summary on My State. You may contact the Cashier’s Office about these payments at (304)766-3141
IF YOU MISSED THE DEADLINE DATE:
If you missed the deadline date to submit all of your paperwork and complete prommisory notes use the chart below to determine approximate payment dates based on the date you last submitted paperwork.
| Financial Aid submission deadline | Estimated Disbursement Date |
|---|---|
| Fall paperwork submitted in July | Expect disbursement delay until mid to late September |
| Fall paperwork submitted in August | Expect disbursement delay until mid to late October |
| Fall paperwork submitted in September | Expect disbursement delay until mid to late November |
| Spring paperwork submitted in December | Expect disbursement delay until mid to late February |
| Spring paperwork submitted in January | Expect disbursement delay until mid to late February |