Paperwork Deadlines:
Meet the Deadline:
Meeting the deadline dates means ALL of the requested forms and paperwork have been received by the Office of Student Financial Assistance including an electronic copy of your Student Aid Report and full admission to either WVSU or KVCTC. This does not mean that you file the FAFSA by the deadline date but, rather that you file the FAFSA so that the Student Aid Report is received in our office, along with all requested forms and paperwork, by the deadline date. Students who do not meet the deadline dates must pay for all expenses (tuition, fees, books and room and board) from their own resources.
To ensure that you meet the deadline date you should file the FAFSA at least one month prior to the deadline date and you should check with the Admissions Office to make certain that you are fully admitted*. No funds will be disbursed to you unless your financial aid file is complete. We are unable to offer you an award until you are fully admitted to WVSU or KVCTC.
Missing the above deadlines, with the exception of summer, does not prevent you from receiving financial assistance; however, it may delay the receipt of assistance. Students failing to meet the above deadlines MUST be prepared to cover college expenses from their own resources, use the AMS Tuition Pay Plan, or make arrangements to use the 60/40 tuition payment plan. You may contact the Cashier' s Office at (304)-766-3141 (and press option 5) to make arrangements to pay the 60/40 payment plan.
Deadlines for Loan Promissory Notes:
Please NOTE: Promissory notes submitted after the above dates may not be processed in time for the funds to be released by the end of the semester. No loan money can be released after the end of the semester.
If you miss the deadlines, you can still apply for federal financial aid but, you must be enrolled at the time funds are disbursed and you must be making academic progress. You should be prepared to cover your expenses from your own resources if you apply late.
Disbursement Information:
| Financial Aid submission deadline | Estimated Disbursement Date |
|---|---|
| Fall paperwork submitted in July | Expect disbursement delay until mid to late September |
| Fall paperwork submitted in August | Expect disbursement delay until mid to late October |
| Fall paperwork submitted in September | Expect disbursement delay until mid to late November |
| Spring paperwork submitted in December | Expect disbursement delay until mid to late February |
| Spring paperwork submitted in January | Expect disbursement delay until mid to late February |
Summer paperwork turned in after April 15th: Summer aid is generally limited to remaining loan eligibility for the aid year. If you miss the April 15 deadline, we will not offer summer aid. You must prepare to cover summer expenses from your own resources.
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State Grant and Scholarship Deadlines:
Promise Scholarship . . . . . . . . . . . . . . . . . . . . . . March 1st
West Virginia Higher Education Grant . . . . . . . . . . March 1st
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* Fully admitted means that you do not have any outstanding items needed by the Admissions Office which could include: an admissions application, official high school transcript, official ACT/SAT test scores, immunization record, and/or all official college transcripts from any previously attended colleges.